Agenda and minutes

Electoral Matters Committee - Tuesday 29th September 2020 6.00 p.m.

Venue: Virtual Meeting - Skype - Virtual. View directions

Contact: Amanda Scarce 

No. Item


To receive apologies for absence and notification of substitutes


Apologies for absence were received form Councillor M. Glass and L. Mallett.




Declarations of Interest

To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests.


There were no declarations of interest on this occasion.




Minutes pdf icon PDF 216 KB


The minutes of the meeting of the Electoral Matters Committee held on 3rd September 2020 were submitted.


RESOLVED that the minutes of the meeting of the Electoral Matters Committee held on 3rd September 2020 be approved as a correct record.




Community Governance Review for a Proposed new Parish within the current Stoke Parish Area pdf icon PDF 131 KB

Additional documents:


The Electoral Services Manager presented the report and reminded Members that they had requested sight of the covering letter and questionnaire prior to it being sent out to residents.


It was noted that the covering letter provided would include a map showing where the parish would split and details of the precept.  It was also hoped that the questionnaire would be available online.  A question had also been included to show which Ward the people returning the questionnaire were from.


Members commented that both the letter and questionnaire were clear and concise.  The explanation of the process within the letter was also useful in order to understand why residents were being consulted and the process that would be followed.


It was also confirmed that a pre-paid envelope would be provided for the return of the questionnaires.


Following a further brief discussion it was


RESOLVED that the letter and questionnaire for the Community Governance Review consultation (as attached at appendix 1 to the report) be approved.