Agenda and minutes

Apologies for absence were submitted on behalf of Councillor R.A. Bailes and S.R. Peters.

To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests.

Councillors P.M. McDonald, S.T. Nock, R.J. Hunter and B. Kumar declared an Other Disclosable Interest in respect of minute item 32/24.

RESOLVED: that under Section 100 I of the Local Government Act 1972, as amended, the public be excluded from the meeting during the consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act, as amended, the relevant paragraph of that part, in each case, being as set out below and that it is in the public interest to do so:-

RESOLVED: that under Section 100 I of the Local Government Act 1972, as amended, the public be excluded from the meeting during the consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of scheme 12A to the Act, as amended, the relevant paragraph of that part, in each case, being as set out below and that it is in the public interest to do so:-

The minutes of the meeting of Overview and Scrutiny Board held on 10^th September 2024, including the record of the confidential matters discussed at the meeting, were considered.

It was requested that a correction be made in respect of the inaccuracy in the minute record of item 33/24 – To confirm the accuracy of the minutes of the meeting of the Overview and Scrutiny Board held on 10^th September 2024:

It was requested that the inaccurate paragraph, which read as follows:

“Members of the Board expressed their frustration with progress, stressing how important play equipment was for the district. It was felt the lack of play areas was having a detrimental effect on Sanders Park being a Green Play Park, and Members commented that additional public visiting was causing wear and tear on the car park” (page 5).

Be corrected to:

“Members of the Board expressed their frustration with progress, stressing how important play equipment was for the district. It was felt the lack of play areas was having a detrimental effect on Sanders Park being a Green Flag Park, and Members commented that additional public visiting was causing wear and tear on the car park”.

There was also a request for an amendment to the minutes record in respect of the inaccuracy in the confidential minutes record of the subject matter that was considered in exempt session (Minute Item 42/24 – To confirm the accuracy of the minutes of the meeting of the Overview and Scrutiny Board held on 10^th September 2024). It was resolved that the inaccuracy would be corrected.

Members also requested updates on information referred to within the private minutes.  The Deputy Chief Executive agreed that these would be reviewed and updates be made available at the next Overview and Scrutiny Board meeting held on 19^th November 2024.

RESOLVED that subject to the amendments the minutes of the Overview and Scrutiny Board meeting held on 10^th September 2024 be agreed as a true and correct record.

(During the consideration of this item, Members discussed matters that necessitated the disclosure of exempt information. It was therefore agreed to move to exclude the press and public prior to any debate of exempt matters on the grounds that information would be revealed which related to the financial and business affairs of any particular person (including the authority holding that information)).

The attached papers were specified as “to follow” on the Agenda previously distributed relating to the above mentioned meeting.

RECOMMENDEDthat:

The Cabinet is asked to RESOLVE that:-

In principle the Woodland Creation Application initiative be approved and if the bid be successful included in the 2025/6 Tranche 1 MTFP.

(During the consideration of this item, Members discussed matters that necessitated the disclosure of exempt information. It was therefore agreed to move to exclude the press and public prior to any debate of exempt matters on the grounds that information would be revealed which related to the financial and business affairs of any particular person (including the authority holding that information)).

There was no urgent business for consideration.