Agenda for Overview and Scrutiny Board on Wednesday 11th April 2018, 5.30 p.m.

Agenda and minutes

Overview and Scrutiny Board
Wednesday 11th April 2018 5.30 p.m.

Venue: Parkside Suite - Parkside. View directions

Contact: Amanda Scarce  and Jess Bayley

Items
No. Item

108/17

Apologies for Absence and Named Substitutes

Minutes:

Apologies for absence were received by Councillors C.J. Bloore and Councillor M. Glass with Councillor S. Shannon attending as substitute for Councillor C.J Bloore and Councillor R. Deeming attending as substitute for Councillor M. Glass.

109/17

Declarations of Interest and Whipping Arrangements

To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests.

Minutes:

There were no Declarations of Interest.

110/17

To confirm the accuracy of the minutes of the meeting of the Overview and Scrutiny Board held on 26 March 2018 - TO FOLLOW pdf icon PDF 384 KB

Minutes:

The Senior Democratic Services Officer explained that it had been brought to her attention that information may have been reported inaccurately to the previous meeting regarding use of the Sports Hall. It was suggested therefore that the planned Task and Finish Group considering the lessons learnt from the process, invite Bromsgrove High School and BAM to attend a Task and Finish Group meeting to clarify the position.

 

The Chairman welcomed this suggestion and agreed that this would be the most appropriate action.

 

RESOLVED

·         That the minutes of the previous meeting of the Overview and Scrutiny Board held on the 26 March 2018 be approved as a correct record.

·         That representatives from both BAM and Bromsgrove High School be invited to contribute to the Board’s ‘lessons learnt’ Task and Finish Group.

 

 

111/17

Market Options Report pdf icon PDF 310 KB

Additional documents:

Minutes:

The Chairman welcomed all to the meeting and reminded attendees that options for the market would also be considered at Cabinet following the Board Meeting.

 

A Member queried the reason why the report had been withdrawn from the Board’s March 2018 meeting agenda and whether this was due to the content being biased.

 

The Portfolio Holder for Economic Development, Regeneration and Town Centre, Councillor K. May gave reassurances that this was not the case and the report had in fact been withdrawn because the Chief Executive had only returned from leave on the day the report was to be issued and she had not been satisfied with the information included in the report. The Portfolio Holder thanked the stall holders for attending and their commitment to the market. She stated that she wanted a viable market and the Council was in support of the market.

 

The Head of Economic Development & Regeneration – North Worcestershire, introduced the report and highlighted that;

·         The operation of Bromsgrove Town Centre Outdoor Market (‘the market’) was managed by North Worcestershire Economic Development and Regeneration (NWedr) which was a shared service hosted by Wyre Forest District Council.

·         Following a competitive procurement process, in February 2015 a five year licence was granted to CJ Events (Warwickshire) Ltd (CJ Events) to operate the market.

·         In December 2017 CJ Events provided formal notification terminating this agreement. The current licence agreement would end on the 4 June 2018.

·         Officers had been considering the possible options for the future operation of the market. NWedr could continue to manage the market and a new procurement process commence; Or the operation of the market could be brought back in house under a new markets team.

·         Market traders had expressed an interest in running the market. Officers had received legal advice that the market traders would need to submit a tender to do so. This was therefore not an alternative option to those presented in the report as it would come within the option of a new procurement process.

·         It was envisaged that the market would continue to operate three days a week.

·         The appointment of an external contractor to manage the market could provide the Council with an opportunity to secure a fixed income and expertise in running a professional market operation.

·         If the market was to be brought back ‘in-house’, there were two options to support this approach. The options included; That the market be run by a dedicated markets team comprised of a Markets Manager, Senior Market Operative and two Market Operatives; Or that the market be directly managed by the Bromsgrove Centres Manager with a Senior Market Operative and two Market Operatives recruited to run the day to day operation of the market. A ‘Centres Assistant’ role could be recruited to, to support the wider work of the Centres Manager.

·         Through the ‘in house’ approach it was anticipated that a 3-day week general market was likely to remain. Whilst the report outlined potential costs there may be other  ...  view the full minutes text for item 111/17

112/17

To consider any other business, details of which have been notified to the Head of Legal, Equalities and Democratic Services prior to the commencement of the meeting and which the Chairman, by reason of special circumstances, considers to be of so urgent a nature that it cannot wait until the next meeting.

Minutes:

There were no items for consideration.