Agenda for Overview and Scrutiny Board on Monday 18th June 2018, 6.00 p.m.

Agenda and minutes

Overview and Scrutiny Board - Monday 18th June 2018 6.00 p.m.

Venue: Parkside Suite - Parkside. View directions

Contact: Amanda Scarce  and Jess Bayley

No. Item


Apologies for Absence and Named Substitutes


Apologies were received from Councillor S.R. Colella.


It was noted that Councillor M. Thompson had replaced Councillor P. McDonald on the Board.


Declarations of Interest and Whipping Arrangements

To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests.


Councillor L.C.R Mallett (Chairman) and Councillor C.A. Hotham declared an interest in the Hospital Carparking Task and Finish Group Update item.


To confirm the accuracy of the minutes of the meeting of the Overview and Scrutiny Board held on 24 May 2018. pdf icon PDF 184 KB


RESOLVED that the minutes of the Overview and Scrutiny Board meeting held on the 24 May 2018 be approved as an accurate record.


Scrutiny of the Crime and Disorder Partnership pdf icon PDF 149 KB

Additional documents:


Bev Houghton, Community Safety Manager, provided an update on the progress of the North Worcestershire Community Safety Partnership (NWCSP) during 2017/18. A number of key points were highlighted including that;

·         Local authorities had a statutory duty to scrutinise the work of the local Community Safety Partnership (CSP) under Section 19 of the Police and Justice Act 2006.

·         The NWCSP had a statutory duty to produce a Partnership Plan outlining how it would address key crime and community safety priorities.

·         The Police and Crime Commissioner (PCC) had a duty to co-operate with the CSP to reduce crime and disorder and there was a reciprocal duty on the CSP to collaborate with the PCC.

·         Grant funding was available from the PCC. Money had been allocated to a number of projects across the 3 district areas.

·         A new Community Guardians project had been proposed which would create a team of officers to patrol areas of concern in terms of anti-social behaviour.

·         There had been a separate allocation of just under £200,000 to improve CCTV in North Worcestershire. A consultant review had been funded.

·         Some of the Safer Bromsgrove reserves had been invested in retaining a dedicated Community Safety Officer. The Officer had worked in for example the Lowes Hills Ward to address anti-social behaviour alongside the Police and the local school.

·         There had been work in Tardebigge to address anti-social behaviour including open water swimming in the summer holidays.

·         There was a Town Centres Management Group which was working to identify community safety issues, particularly around the Night Time Economy.

·         A Nominated Neighbours Scheme had been introduced to deter rogue traders. This directed callers to a nominated neighbour so that vulnerable people did not need to open the door until their identification had been checked. This scheme would be reviewed in six to nine months’ time but initial feedback had been positive and there had been a drop in rogue callers being reported. There was work being carried out to ensure that Lifeline customers had access to this scheme.

·         The Respect Programme continued to be delivered in schools.

·         A Youth and Community Hub was being set up in the basement of the Baptist Church in New Road and a project manager appointed. The official launch of the Hub would be on the 18 July 2018.

·         The Youth Citizens Challenge continued to deliver personal safety messages and information to Year 6 pupils.

·         During Hate Crime Awareness Week there had been a number of community engagement events funded by the PCC. A Street Theatre Company engaged with residents through performances, information bags had been handed out and there had been promotion on Twitter and Facebook.

·         There was work with the Policy Team to consider the information gathered through the District Community Panel Survey to identify community safety target areas.


Members’ queried if the CCTV Task and Finish Group’s work would feed into the CCTV work being undertaken by the partnership and the Community Safety Manager confirmed that the findings of the Group would be shared  ...  view the full minutes text for item 18/18


Recommendations Tracker pdf icon PDF 296 KB


The Senior Democratic Service Officer highlighted a number of recommendations that had been completed and suggested that these could now be removed from the Recommendation Tracker. 


There were a number of financial recommendations which had also been completed and any outstanding actions would be addressed by the Executive Director for Finance and Resources.


RESOLVED that the recommendation tracker be updated as discussed above. 


Finance and Budget Working Group - Update


This group had not met since the previous Board meeting but was due to meet on 26th June..


Corporate Performance Working Group - Update


This Working Group would be meeting in the next week and an update would be provided at the next Board meeting.


Task Group Updates

CCTV Short Sharp Review


Road Safety Around Schools Task and Finish Group


Hospital Carparking Board Investigation


The CCTV Short Sharp Review Group met on the 30 May 2018 and had considered the interim report reviewing the CCTV systems. The Group would meet again in September to consider the final findings of the review and any recommendations for the Board’s consideration.


Councillor C. Bloore reported that the Hospital Car parking Board Investigation group would be meeting again in July and reporting back to the Board in September.


Councillor C. Bloore explained that Members’ of the Road Safety Around Schools Task and Finish Group had visited outside a school with an Enforcement Officer and would be meeting again shortly to discuss their findings and to take up matters with representatives from the Police.  It was anticipated that there report would be presented to the September meeting of the Board.


Worcestershire Health Overview and Scrutiny Committee - Update


Councillor C. Bloore confirmed that the Committee had not met since the previous Board meeting. He understood that currently there were concerns being raised about service changes at Kidderminster and the use of the Alex Hospital in Redditch for A&E services.


Cabinet Work Programme pdf icon PDF 235 KB


It was reported that Officers were still awaiting a response from Worcestershire County Council regarding the Transport Planning Report.


It was suggested by the Chairman that the item on the Council Tax Support Scheme be added to the Board’s Work Programme for pre-scrutiny.



a)    that the Board send a letter to the County Council expressing disappointment that a response had not yet been received.

that Councillor C. Bloore take up the matter with County Councillor K. Pollock, Cabinet Member for Economy and Infrastructure.  


Overview and Scrutiny Board Work Programme pdf icon PDF 265 KB


The Senior Democratic Services Officer confirmed that the CCTV Short Sharp Review Group would report back their findings to the Board in October. Anti-Social Behaviour would be discussed in more detail at the September Board meeting.


RESOLVED that the Board Work Programme be amended in line with discussions.


To consider any other business, details of which have been notified to the Head of Legal, Equalities and Democratic Services prior to the commencement of the meeting and which the Chairman, by reason of special circumstances, considers to be of so urgent a nature that it cannot wait until the next meeting.