Agenda for Audit Board (this committee has been combined with the Audit, Standards & Governance Committee and no longer meets) on Monday 8th June 2009, 6.00 p.m.

Agenda and minutes

Audit Board (this committee has been combined with the Audit, Standards & Governance Committee and no longer meets) - Monday 8th June 2009 6.00 p.m.

Venue: The Council House, Burcot Lane, Bromsgrove. View directions

Contact: Andy Stephens 

Items
No. Item

1.

Election of Chairman

Minutes:

RESOLVED that Councillor S. R. Peters be elected Chairman of the Board for the ensuing municipal year.

2.

Election of Vice-Chairman

Minutes:

RESOLVED that Councillor B. Lewis F.CMI be elected Vice-Chairman for the ensuing municipal year.

3.

Apologies

Minutes:

No apologies for absence were received.

4.

Declarations of Interest

Minutes:

No declarations of interest were received.

5.

Minutes pdf icon PDF 32 KB

Minutes:

The minutes of the meeting of the Audit Board held on 16th March 2009 were submitted.

 

RESOLVED that the minutes be approved as a correct record.

6.

Internal Audit Performance and Workload - Quarter 4 pdf icon PDF 47 KB

Minutes:

Consideration was given to a report that provided a summary of the current performance and workload of the Internal Audit Section.  The Head of Financial Services provided a number of updates on the current status to date and gave a brief explanation on the timescales, procedures and the Audit Commission criteria followed to conduct an Audit Review.  The Head of Financial Services responded to questions from Members and clarified that a joint model of delivering Internal Audit services across Worcestershire was being addressed as part of the Worcestershire Enhanced Two Tier (WETT) Programme.  This would include a review of best practice across the  Councils within the scheme.  

 

RESOLVED:

(a)       that the Head of Financial Services be tasked to present the following             completed Audit Reviews to the Audit Board meeting in September          2009:-

·        ICT  Services (including Helpdesk)

·        Payroll

(b)       that the current status and work completed on the 2008/2009 Audit Plan be noted and approved; and

(c)        that the work completed by the Internal Audit Section to March 2009 be noted.

7.

Risk Management Tracker Quarter 4 pdf icon PDF 105 KB

Minutes:

Members considered a report which presented an end of year overview of Actions/Improvements as detailed in the Corporate and business area risk registers for the period 1st April 2008 to 31st March 2009.  The Head of Financial Services highlighted the comparison of Internal Audit’s predicted position rating (based on the number of Actions/Improvements completed in the first half of the year) with the actual end of year rating.  Members were informed that for each business area the actual was the same or better than predicted.

 

Members requested that the Head of Financial Services be tasked to present the Financial Services risk register to the Audit Board meeting in September 2009.

 

RESOLVED that the progress to date against the Corporate and all business area risk register actions for the period 1st April 2008 to 31st March 2009, Quarter 4, be noted.