Agenda and minutes
PDF 47 KBVenue: The Council House, Burcot Lane, Bromsgrove. View directions
Contact: Amanda Scarce
| No. | Item |
|---|---|
|
Apologies Minutes: Apologies for absence were received from Councillors Ms. H. J. Jones and Mrs. A. E. Doyle. |
|
|
Declarations of Interest Minutes: Councillor Mrs. M. C. Bunker declared a personal interest in Minute No. 96/09 in her role as Council representative for Bromsgrove District Housing Trust. |
|
|
Minutes: The minutes of the Performance Management Board meeting held on 15th March 2010 were submitted.
Members enquired whether, as noted in Minute No. 89/09, the meeting in respect of the Railway Station’s revised design and costings had taken place. The Director for Policy, Performance and Partnerships confirmed that the Executive Director (Planning and Regeneration, Regulation and Housing Services) had attended and a full update of the Railway Station Development would be provided at the Overview Board meeting to be held on 27th April 2010.
RESOLVED that the minutes be approved as a correct record. |
|
|
Disabled Facilities Grants - Lean Management Process Report Minutes: The Strategic Housing Manager gave detailed background information and explained that his team had been chosen as a pilot to apply the Lean Management Process to a review of the Council’s involvement in approving applications and monitoring the progress of adaptations under the Disabled Facilities Grants (DFGs) scheme. However, from June 2010 the new Home Improvement Agency (HIA) for Worcestershire would come into force, dealing with all DFGs irrespective of whether it was a council tenancy (in the case of Redditch), Bromsgrove District Housing Trust (BDHT) or private sector dwellings. The Review Team had been involved in setting up the new HIA, which aimed to ensure consistent policies and procedures across the county and to include some of the savings identified in the review.
The Strategic Housing Manager advised that last year performance had improved in terms of the element of the process that had been done in house and effectively, all the budget had been committed by December. This meant that high priority cases received after that date could not be processed and potentially the Team was in danger of allocating less needy cases grants earlier in the year. The Strategic Housing Manager advised that it would be beneficial if the budget could be divided up over 12 months and allocated on a monthly basis and that this phased process was being put in place.
The Strategic Housing Manager gave information on, and Members discussed, the following issues arising from the report:
|
|
|
Housing Strategy - Progress Report Additional documents: Minutes: The Strategic Housing Manager provided the Board with background information on the Housing Strategy 2006-2011. The Board discussed the following points in more detail:
RESOLVED: (a) that progress made and detailed within the Mid Term Review Housing Strategy Action Plan be noted; and (a) that Officers be supported in their endeavour to fine-tune the methodology to ensure that housing needs are prioritised as opposed to housing demands. |
|
|
Improvement Plan Exception Report (February 2010) Minutes: The Board considered the Improvement Plan Exception Report for February 2010. Members discussed CP1: Town Centre, 1.1 Area Action Plan and agreed to ask for further information from the relevant Executive Director.
Members discussed in detail CP3: Sense of Community, 3.3.6 Develop and roll out Equality data monitoring process. The Director of Policy, Performance and Partnerships gave background information on this and confirmed that the pilot scheme had identified the potential enormity of the work involved in producing this information on a monthly basis. It would be more practical to produce an annual report and this option was being considered.
RESOLVED: (a) that the revisions to the Improvement Plan Exception Report together with the corrective action being taken by noted; (b) that it be noted that for the 77 actions highlighted for February within the plan 66.2% of the Improvement Plan is on target (green), 5.2% is one month behind (amber) and 5.2% is over one month behind (red). 23.4% of actions have been reprogrammed or suspended with approval; and (c) that a highlight report on the Town Centre be provided by the Executive Director (Planning and Regeneration, Regulation and Housing Services) together with the relevant Portfolio Holder, and that this be presented to the Performance Management Board meeting on 17th May 2010. |
|
|
Performance Report (February 2010) Additional documents:
Minutes: The Board considered the Performance Report for February 2010 and discussed the following items:
After further discussion it was
RESOLVED: (a) that it be noted that 63% of performance indicators are improving; (b) that it be noted that 60% of performance indicators that have a target are meeting their target as at the month end and 80% are projected to meet their target at the year end; (c) that the performance figures for February 2010 as set out in Appendix 2 be noted; (d) that the particular areas of improvement as summarised in section 3.5 of the report be noted; (e) that the areas of concern as set out in section 3.6 be noted; (f) that better co-ordination take place between the TRUNK youth provision and that provided by the Council; (g) the relevant Portfolio Holder works with the Head of Service to ensure that the delivery plan in respect of violent crimes is actioned; and (h) that the relevant Portfolio Holder and Head of Service provide the Performance Management Board with a Lessons Learnt Report in respect of implementation of the new recycling arrangements. |
|
|
Shared Services Highlight Report Additional documents: Minutes: The Board considered the Shared Services Highlight Report and noted the Risks, Issues and Concerns section. Members also asked for it to be noted that they were concerned at the increased level of pressure and workload of Officers. The Director of Policy, Performance and Partnerships assured Members that Officers received good support in order to deal with these issues.
RESOLVED that the Shared Services Highlight Report be noted. |
|
|
Council Plan 2010-2013 Additional documents: Minutes: The Board considered the draft Council Plan for 2010-13 and discussed in detail the following areas:
RESOLVED: (a) that the Council Plan for 2010-13 be noted; and (b) that the results of the pilot Mosaic scheme be included in the Board’s Work Programme. |
|
|
Work Programme 2010/2011 Minutes: Members considered the Work Programme and discussed the future role of the Board in detail.
RESOLVED that the Work Programme be noted. |
|
|
To consider any other business, details of which have been notified to the Head of Legal, Equalities and Democratic Services prior to the commencement of the meeting and which the Chairman, by reason of special circumstances, considers to be of so urgent a nature that it cannot wait until the next meeting |