Agenda and minutes

Performance Management Board - Tuesday 18th November 2008 6.00 p.m.

Venue: The Council House, Burcot Lane, Bromsgrove. View directions

Contact: Rosemary Cole

Items
No.	Item
62.	Appointment of Chairman for the meeting View the background to item 62. Minutes: RESOLVED that Councillor S. R. Colella be appointed Chairman of the meeting.
63.	Apologies for absence Minutes: Apologies for absence were received from Councillors J. T. Duddy, C. B. Taylor and E. J. Murray.
64.	Declarations of Interest View the background to item 64. Minutes: Councillor Miss D. H. Campbell JP declared a personal interest in agenda item 7 (Improvement Plan Exception Report), as a member of the Operating Trust of Bromsgrove Arts Centre.
65.	Minutes PDF 30 KB View the background to item 65. Minutes: The minutes of the Performance Management Board held on 21st October 2008 were submitted. RESOLVED that the minutes of the meeting be approved as a correct record, subject to Councillor Miss D. H. Campbell being included in the list of Members present.
66.	Integrated Finance and Performance Report Quarter 2 PDF 175 KB View the background to item 66. Additional documents: Int finance and performance appendix 1 , item 66. PDF 11 KB Int finance and performance appendix 2 , item 66. PDF 44 KB Int finance and performance appendix 3 , item 66. PDF 26 KB Int finance and performance Appendix 4 , item 66. PDF 12 KB Minutes: The Board considered a report on the Council’s performance and financial position at 30th September 2008. Members raised a number of issues relating to the report on sickness absence and sundry debtors, to which the Head of Financial Services and the Assistant Chief Executive responded. Members requested that information on the green waste service and payments system be included in the next Members Bulletin. RESOLVED: (a) that it be noted that 44% of PI’s for which data was available are Improving or Stable; (b) that it be noted that 82% of PI’s for which data was available are achieving their Year to Date target; (c) that it be noted 92% of PI’s for which data was available are predicted to meet their target at year end; (d) that the successes and areas for potential concern as set out in the ‘Council summary’ be noted; and (e) that detailed information on sickness absence and sundry debtors be made available at the next meeting.
67.	Sustainable Community Strategy Annual Report 2007/08 PDF 52 KB View the background to item 67. Additional documents: Bromsgrove Sustainable Community Strategy Annual Report Appendix , item 67. PDF 7 MB Minutes: The Board considered a report on the Local Strategic Partnership Sustainable Community Strategy Annual Report 2007/08. The report detailed performance for the year 2007/08 against the priorities listed in the report and provided information about the performance of the Compact Steering Group and the Communications Theme Group. Members raised a number of issues relating to the report, to which the Assistant Chief Executive responded. During the discussion the Assistant Chief Executive undertook to provide a copy of the Biodiversity Action Plan and the Water Vole Strategy to the relevant Members. RESOLVED that the report together with the progress made to date against each High Level Action Plan be noted.
68.	Sustainable Community Strategy 2008 - 2011 Update PDF 31 KB View the background to item 68. Additional documents: Bromsgrove Sustainable Community Strategy Update Appendix , item 68. PDF 596 KB Minutes: The Board considered a report on the Update of the Sustainable Community Strategy 2008-2011, which set out the overall strategic direction and long-tem vision for the economic, social and environmental well-being of a local area. RESOLVED (a) that it be noted that the full Council had ratified the updated Sustainable Community Strategy 2008-2011; and (b) that it be noted that the document had been updated to reflect the new Local Area Agreement 2008-2011.
69.	Improvement Plan Exception Report (September 2008) PDF 197 KB View the declarations of interest for item 69. View the background to item 69. Minutes: The Board considered the Improvement Plan Exception Report for September 2008, together with the corrective action being taken as set out in appendix 1 to the report. RESOLVED: (a) that the revisions to the Improvement Plan Exception report together with the corrective action being taken be approved; and (b) that it be noted that for the 134 actions highlighted for September within the plan 73.9 percent of the Improvement Plan was on target (green), 6.0 percent was one month behind (amber) and 11.9 percent was over one month behind. 8.2 percent of actions had been reprogrammed with approval.
70.	PMB Recommendation Tracker PDF 105 KB View the background to item 70. Minutes: Consideration was given to the report tracking progress on recommendations and decisions made by the Board from April 2007 to December 2007. During the discussion the Assistant Chief Executive undertook to provide further information on the Government’s response to Dame Carol Black’s report, (Meeting date 18th March 2008, Minute Ref. 93/07). RESOLVED that the recommendation tracker report be noted.
71.	Work Programme 2008/09 PDF 41 KB View the background to item 71. Minutes: Consideration was given to a report on the Board’s updated work programme for 2008/09. RESOLVED: (a) that following the completion of Phase 1 of the Spatial Project, the Spatial Project Monitoring Report be removed from the February 2009 work programme; and (b) that the report be noted.