Issue - meetings

(a)       Casual Vacancies Summary

(b)       2011 Elections - Training Presentation Slides

(c)        2011 Elections - Guidance for Parish Clerks / Executive Officers

At the invitation of the Chairman, Mrs. S. Mould - Electoral Services Manager - addressed the Forum and started by confirming that the Order to abolish Lickey End Parish Council and to revert the area it covered back to a non-parished area was made towards the end of 2010 and took effect on 1st January 2011.

Mrs. Mould then informed Members of the Forum of the preparations being made for the District and Parish Council elections on 5th May 2011, the levels of training for candidates, agents, Parish Council Clerks / Executive Officers and electoral staff.  She stated that it was likely that there would be the national referendum in respect of the Alternative Vote System also taking place at the same time as the two elections for the District and the parishes.

Mrs. Mould also outlined how the Clerks / Executive Officers to the Parish Councils could also help in the electoral process, giving the significant dates for the submission of formal documents and forms, and reminded Members of the Forum of the importance of submitting election expense information and legal issues in connection with this.  She detailed the processes which would be undertaken on election day itself and arrangements to be made at the counting of votes and declaration of results.

After responding to questions and comments from Members, Mrs. Mould reminded the Forum that the Casual Vacancy Summary for the parish councils was also included with the agenda for the meeting for the information of Members.