Issue - meetings

The minutes of the meeting held on 22^nd April 2024, including the confidential minutes record, are included in this agenda.

The minutes of the meeting of Overview and Scrutiny Board held on 22^nd April, including the confidential minutes record (for items that were discussed in exempt session), were submitted for Members’ consideration.

Clarification was received with respect to page 2 of the minutes record in that Constitution Review Working Group (CRWG) was not a formally constituted group of the Council but included representation from every political group on the Council. The group considered topics in relation to governance changes and it was highlighted that constitutional changes arising out of Governance Systems Task Group report (submitted by Overview and Scrutiny in September 2023) were discussed by CRWG prior to consideration at Overview and Scrutiny and afterward Cabinet and Council meetings.

With regard to the main minutes record of the meeting, the following amendments were requested:

·       That the typographical error on page 14 (second bullet point) be corrected from ‘the Operational Therapists (OT) service used for the DFG provision…’ to ‘…used for the OT provision…’

·       That the statement incorrectly recorded on page 19 (second bullet point from the bottom of the page) in relation to the number of car parks currently operated by the Council in the District should be corrected from ‘The Member stated that this figure probably included Churchfield Car Park which was closed and one other should not be included’ to ‘The Member stated that this figure should not include Churchfield Car Park and an unknown car park’

It was requested that an action log be circulated to all Board members prior to meetings of the Overview and Scrutiny Board to assist in keeping track of actions and requests for information made by Members at the meetings.

RESOLVED that, subject to the amendments in the preamble above, the minutes of the Overview and Scrutiny Board meeting held on 22^nd April 2024, including the confidential record of that meeting, be agreed as a true and correct record.