ICT Implementation - Highlight, Presentation from Martin Thomas, Project Manager
Minutes:
The Joint Committee received a presentation from Mr. M. Thomas, Project Manager in respect of the ICT Implementation – Highlight. The presentation provided an overview of the ICT project. Mr. Thomas informed Members that the ICT project had started in September 2012 and was moving at a rapid pace. Project Governance was in place with fortnightly Project Board meetings and weekly checkpoint meetings being held. After looking at the amount of resources involved from Worcestershire Regulatory Services (WRS) officers, and the mitigating the risks; it was agreed that data scoping would be transferred to Idox. WRS had liaised with key agencies in respect of training required and a core team would be trained in order to to deliver training. Mr. Thomas highlighted to the Committee that all risks were being monitored and mitigated and the overall project status was Green.
The Head of Worcestershire Regulatory Services responded to Members’ questions with regard to the mobile devices to be used and remote printing facilities. Members were informed that a preferred supplier for the mobile hand held devices had been sourced, and that the devices would be purchased on a business based need and not on personal requirements. Each hand held device would be linked to a document management system, which would enable users to retrieve any cleansed historical data stored, send emails, letters or reports to customers or request printed documents to be forwarded to customers.
The Chairman thanked Mr. Thomas for his presentation.
(A copy of the presentation is attached at Appendix 1 for information).