Issue - meetings

The minutes of the meeting of the Planning Committee held on 7th January 2013 were submitted. 

Councillor Mrs. McDonald queried the accuracy of Minute 91/12 (Tree Preservation Order (No.10) 2012 – Trees on land at 6 Hillview Road, Rubery, Birmingham B45 9HH) as regards the date on which the further report requested from the Tree Officer was due to be considered by the Planning Committee.  The minutes did not specify the date on which the item would be reported again to Members; Mrs McDonald believed that a request for the Tree Officer’s report to be brought to the 11th February 2013 meeting had been omitted.

The Committee was informed that the survey information had not been received in time for the Tree Officer to write up his report for inclusion in the published Agenda for the meeting.  In view of this it had been agreed with the Chairman that the report be presented to the 4th March 2013 meeting. 

In response to Councillor Mrs. McDonald’s question as to whether the Tree Officer could provide an update on the matter under consideration of the Minutes, Officers advised that, such a discussion would be in breach of the Public Access to Information regulations which required matters to be discussed within the public domain to be published five clear working days prior to the Committee meeting date. 

It was noted that the Tree Officer’s report, in relation to Tree Preservation Order (No.10) 2012 – trees on land at 6 Hillview Road, Rubery, Birmingham B45 9HH, would be brought to the 4th March 2013 Committee meeting for consideration.    

RESOLVED that the minutes be approved as a correct record.