Internal Audit Monitoring Report (pages 21 to 42)
Minutes:
The Board considered a report which detailed the monitoring report of internal audit work and performance as at 31st March 2012, pages 21 to 42 and provided an update on Protecting the Public Purse checklist.
Mr. A. Bromage, Worcestershire Internal Audit Shared Service, Acting Audit Manager presented the report and in doing so informed Members that individual reports would be presented to future meetings of the Board and as agreed, further completed audits would be presented at the next meeting of the Board.
The Acting Audit Manager further informed Members that, as agreed at the Audit Board meeting held on 21st June 2012, the Management of Data audit would be included in the 2012 / 2013 Audit Plan as part of the Governance audit.
Following further discussion on one of the audits being put on hold, Members requested that the Executive Director, Finance and Corporate Resources obtain further detailed information with regard to the reasons the audit was put on hold and report back to the Board.
The Acting Audit Manager responded to Members’ questions with regard to the final Internal Audit Report for Worcestershire Regulatory Services and the Audit Opinion and Executive Summary as detailed in the report.
The Executive Director, Finance and Corporate Resources responded to Members’ questions with regard to Performance Indicators and Contracts Register, as detailed at Appendix 4 to the report. Members were assured that each department were aware of contracts held and therefore there was no potential risk to budgets.
Protecting the Public Purse
The Acting Audit Manager presented the completed self assessment checklist as requested during the Audit Board meeting on 21st June 2012. The Acting Audit Manager informed Members that in order to provide assurance to the Board the checklist item was identified, a comment made and evidence shown in order to determine how the decision was determined. Members were informed that item 9 should show ‘Yes’ in column two.
RESOLVED:
(a) the Executive Director, Finance and Corporate Resources be tasked to check that Managers follow the ‘due process’ with regard to contracts entered into and that the Legal Services Team see all contracts entered into. The findings to be reported back to a future meeting of the Audit Board; and
(b) that the Executive Director, Finance and Corporate Resources and Acting Audit Manager be tasked to provide further clarification with Heads of Service on the questions raised with regard to the following items and report back to the next meeting of the Board:
Ø Item 17 – Housing Tenancy
Ø Item 21 – Recruitment; and
(b) that the monitoring report of internal audit work and performance as at 31st August 2012 (pages 21 to 42), be noted.