Agenda and minutes
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Contact: Rosemary Cole
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apologies for absence Minutes: An apology for absence was received from Councillor B. T. Cooper. |
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Declarations of Interest To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests. Minutes: There were no declarations of interest. |
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Minutes: The minutes of the meeting of the Cabinet held on 5th April 2017 were submitted.
RESOLVED that the minutes of the meeting of the Cabinet held on 5th April 2017 be approved as a correct record. |
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Overview and Scrutiny Board (a) To receive and note the minutes (b) To consider any recommendations contained within the minutes (Please note that the recommendation in Minute 109/16 relating to the Cabinet Work Programme was considered and approved at Cabinet on 5th April) Additional documents: Minutes: The minutes of the meetings of the Overview and Scrutiny Board held on 27th March 2017 and 24th April 2017 were submitted.
It was noted that that the recommendation contained in Minute 109/16 had been considered and approved at Cabinet on 5th April 2017.
RESOLVED that the minutes of the meetings of the Overview and Scrutiny Board held on 27th March 2017 and 24th April 2017 be noted. |
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Outside Bodies 2017/18 - Appointments by Cabinet Additional documents: Minutes: The Cabinet considered a report on the appointment of Members to a number of Outside Bodies for 2017/18 which were executive functions and therefore made by Cabinet.
RESOLVED that appointments be made to the Outside Bodies as listed in the Appendix attached.
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Community Engagement Strategy Additional documents: Minutes: Members considered a revised Community Engagement Strategy. It was noted that the Portfolio Holder had been consulted on the Strategy which had been drawn up following with service managers and the Communications Team.
It was reported that the Strategy was intended to assist all staff and Members to design and deliver appropriate services to meet the needs of local communities. It covered both statutory and non-statutory consultations.
The Strategy set out the Council’s approach to enabling residents and customers to be informed and involved and to allow them to share opinions and have an impact on decision making. This was particularly important as the transformation of the Council’s services requires looking at what is done from the perspective of the residents or customers.
It was reported that there was an Action Plan to sit under the Strategy containing operational details for the use of officers. This would include appropriate measures so progress and effectiveness could be understood. It was also intended that the Strategy be reviewed on a regular basis.
Following discussion it was
RESOLVED that the Community Engagement Strategy as set out in appendix 1 to the report be approved.
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Equality Strategy and Equal Opportunities Policy Additional documents:
Minutes: The Cabinet considered a report on an amended Equality Strategy and Equal Opportunities Policy. It was noted that the Portfolio Holder had been consulted together with the Trade Unions.
It was noted that the Strategy related directly to how the Authority approaches Equality and Diversity and formed overarching principles for engagement with all members of the community and the provision of support and empowerment.
It was reported that the Strategy would assist the Council in considering equalities issues both as an employer and in delivering services. The Strategy would contribute to how the Authority meets the Public Sector Equality Duty established in the Equality Act 2010.
Following discussion it was
RESOLVED: (a) that the Equality Strategy attached at appendix 1 to the report be approved; and (b) that the Equal Opportunity Policy attached at appendix 2 to the report be approved.
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Anti-Fraud and Corruption Policy Additional documents: Minutes: Members considered a report on an updated Anti-Fraud and Corruption Policy.
It was noted that the amended Policy contained sections on the importance of Members and officers maintaining the culture of preventing and detecting any fraud and corruption within the Authority; responsibilities of Members and officers at different levels; and detection and investigation.
Following discussion it was
RESOLVED that the Anti-Fraud and Corruption Policy attached as an appendix to the report be approved.
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Revised Treasury Management Strategy 2017/18 - 2019/20 Minutes: Members considered a report on a proposal to revise the Treasury Management Strategy Statement and Investment Strategy to increase the Council’s authorised and operational borrowing limit by £6m.
Members were reminded that the authorised and operational borrowing limits for 2017/18 had been approved by Council in March 2017 at £15m and £12m respectively as part of the Treasury Management Strategy Statement and Investment Strategy. There was an option to amend the limits during the financial year if necessary.
It was noted that the Council had entered into an agreement to pay Worcestershire Pension Fund pension payments for the next three years in advance. This would mean the Council would receive a discount which, after allowing for any temporary borrowing costs would result in a saving of £137k per annum for three years. Therefore in order to enable cash flow to be managed during 2017/18 it would be necessary to increase the Operational and Authorised borrowing limits by £6m.
Cabinet were in support of the proposal and requested that a breakdown of the cost of borrowing and discount for each year be provided for Members.
Officers also reported that potentially there may be further proposals during the year to amend the Treasury Strategy as part of Business Cases to be considered by Members in order to meet the requirements of the Council’s Commercialism agenda.
RECOMMENDED: (a) that the Authorised Limit for borrowing be increased from £15million to £21million for 2017/18; (b) that the Operational Limit for borrowing be increased from £12million to £18million for 2017/18
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Local Government Act 1972 "RESOLVED: that under Section 100 I of the Local Government Act 1972, as amended, the public be excluded from the meeting during the consideration of the following item(s) of business on the grounds that it/they involve(s) the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act, as amended, the relevant paragraph of that part, in each case, being as set out below, and that it is in the public interest to do so:-
Minutes: That under Section 100 I of the Local Government Act 1972, as amended, the public be excluded from the meeting during the consideration of the items of business the subject of the following minutes on the grounds that they involve the disclosure of “Exempt Information” as defined in Part 1 of Schedule 12A to the Act, the relevant part being as set out below and that it is in the public interest to do so.
Minute No Paragraph 11 /17 4 12 /17 4 13 /17 4
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Facility Management and Cleaning Review Business Case Additional documents:
Minutes: Cabinet considered the Business Case for a shared Facility Management (Caretaking) and Cleaning Service in Bromsgrove DC and Redditch BC. The Business Case had been recommended for approval by the Shared Services Board.
It was noted that the Overview and Scrutiny Board had requested additional information in the form of a breakdown of costs in relation to Parkside. The Cabinet endorsed this request.
Following discussion it was
RECOMMENDED that the proposals as set out in the Facility Management and Cleaning Review Business Case be approved and implemented.
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Parks and Open Spaces Review Business Case Additional documents:
Minutes: The Cabinet considered a Business Case for a shared Parks and Green Space Stewardship Team in Bromsgrove DC and Redditch BC. The proposal had been recommended for approval by the Shared Services Board. A brief addendum was circulated containing a summary of total savings and an amended section of the risk matrix.
Following discussion it was
RECOMMENDED that the proposals set out in the Parks and Green Space Stewardship Team Business Case be approved and implemented.
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Legal, Equalities and Democratic Services Review Business Case Additional documents:
Minutes: The Cabinet considered the Legal and Democratic Services Service Review Business Case.
Following discussion it was
RECOMMENDED that the Legal and Democratic Services Service Review Business Case be approved.
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Appendix 1 - Cabinet Appointments to Outside Bodies - FINAL for Mins |