Issue - items at meetings - To consider any other business, details of which have been notified to the Head of Legal, Equalities and Democratic Services prior to the commencement of the meeting and which the Chairman, by reason of special circumstances, considers to be of so ur

Issue - meetings

To consider any other business, details of which have been notified to the Head of Legal, Equalities and Democratic Services prior to the commencement of the meeting and which the Chairman, by reason of special circumstances, considers to be of so ur

 

 

Meeting: 27/09/2011 - Overview and Scrutiny Board (Item 46)

Marlbrook Tip

Minutes:

The Chairman agreed that this matter be raised as an urgent item at the meeting as a decision on this matter could not wait until the next meeting of the Board.

 

The Head of Legal, Equalities and Democratic Services informed the Board that, following a debate at the full Council meeting held on 14th September 2011, it had been agreed that although an Internal investigation exercise would be carried out, the Overview and Scrutiny Board would be asked to set up a Task Group to investigate the areas covered in the Topic Proposal form put forward.   This would mean that a special meeting of the Board would need to be set up to scope those members who wished to be included in the Task Group as currently the Task Group procedure guidelines set task group membership at between 4 and 7 Members and it was expected that there would be significant interest in the issues covered by this particular Task Group.  A Chairman would also be appointed at that special meeting.

 

 Members were concerned that this would preclude investigation of certain aspects of the Marlbrook Tip issues.  Officers informed Members that at each stage of the task group it would be discussed as to what was the most appropriate way to deal with different issues and, if the task group felt it appropriate in particular circumstances, it could delegate particular areas of the investigation to a more suitable body to investigate.

 

The Board was of the view that an internal investigation (carried out by the Internal Audit team) should be carried out forthwith and alongside that investigation a Task Group would also look at the areas covered in the Topic Proposal form.

 

RESOLVED:

(a)               that, in accordance with the wishes of full Council, an Internal Audit investigation be undertaken into the Marlbrook Tip;

(b)               that a Task Group be set up with immediate effect to investigate the planning policy matters detailed within the proposal form; and

(c)               that a special meeting of the Overview and Scrutiny Board be arranged for 12th October 2011 at 5.00 p.m. in order to appoint a Chairman of the Task Group and agree the Membership of the Task Group.